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changes.mady.by.user Libra Hospitality

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  1. To calculate preliminary cost
  2. To make blocks
  3. To make mass reservations and mass batch changes.

Warning
titleAttention

Quantity of contracts is equal to quantity of accommodation variants

Press "Add new" button for new contract. 

image2020-6-29_13-18-12.png

Stay type and terms


FieldDescription
Rooms q-tyRooms quantity
Guests and stayQuantity of quests in one room (adults and children)
Stay periodStay period: night/day/hour and arrival/ departure date. 
AvailabilityRooms type availability  with due regard for Rooms q-ty, Guests q-ty and Stay period

Room types and rates

There are field "Discount" and field "Packages" at the right side. You can add any personal discount from the list and choose package if it is necessary.


Press "Apply" button, then "Save".



You can change contract if you click to or highlight the contract

 - delete the contract.

Then click «Save» button. 


Info
titleTo confirm the contract

It is necessary to press "Confirm" button for turning Contract to Block (change status for Confirm contract). After that necessary quantity of rooms (blocks) will be "frozen" for this Group.

Reservations tab

Opportunity appears to make reservations when Contract became "Confirmed".

Also you can add reservations out of contract.

Reservations are grouped by contracts. Out of contract reservations are separate.
You can add new reservation out of contract if to press "Add reservation" and you can add reservation from contract if to press "Create reservations"

Warning
titleAttention

You should create reservations at the next cases:

  1. to pick up certain rooms (for example, on one floor for all group)
  2. to calculate the exact cost for complicated contracts 
  3. if you have room list with guest's names
  4. if group will arrive soon (for example, 1-2 day before check in)
Expand
titleMove to other contract

You can move reservation to other contract

Expand
titleGroup status

Group has the next statuses:

StatusDescription
DraftIt is used for preliminary calculation. Rooms are still in availability.  You cannot create blocks and reservations.
ConfirmedIt checks rooms availability. You can create blocks and reservations. 
In houseGroup is checked in and in house now.
ClosedWhen the group status changes for "closed" the group balance shouild be a zero and all group blocks will be released. 
CancelledIndividual reservations are cancelled (if they were created), blocks will be released.

Important: Contracts play most important role on NEW (draft) and CONF (confirmed) stages. After creation reservations contracts are meaningless. There is no need to manually maintain compliance with contracts and reservations, the easiest way will be to set the release date of blocks, and then you can work only with individual reservations only. 

For example,  guest decides to change room from double to suite. You can do it throught Reservations, Logus evens reservations to blocks by itself.  

Expand
titleRoom assignment

"Room assignment" button allows to pick up the rooms.

Press "Room assignment" button and you will see the next screen:

"Location" field- it is floor or building.

"View" field - Room view.

"Tags" field - Room's tags that important for room assignment.

"Room range" - allows to assign certain rooms.

"Only clean" - only clean rooms at present moment.

"Only free" - only free rooms at present moment.

Expand
titleBatch change

"Batch change" allows the next:

  • to change reservation status;
  • to add comment for all reservations;
  • to add/delete tags; 
  • to change market information;
  • to change price;
  • to create invoice;
  • to split reservation.

Press "Batch change" button:

Change Booking status - allows to change booking status

Common booking parameters as is:

Add a comment -allows to add comment inselected/ all reservations

Add tags - allows to add tags in selected/ all reservations
Delete tags - allows to delete certain tags in selected/ all reservations
Rate - allows to change rate in selected/ all reservations

Dates - allows to change dates in selected/ all reservations

Market information - allows to change any market information in selected/ all reservations

Change price - allows to change price in selected/ all reservations (setting uniqe group price)
Create invoice - allows to create invoicein selected/ all reservations

Split reseravtion - allows to split  selected reservations

Room Blocks tab

Rooms in blocks are are equal to contracts at the beginning. After room reservation blocks could be not equal to contracts. 

Quantity rooms in blocks can be other then quantity rooms in contracts in next cases only: block expansion and block release.


Warning
titleAttention

It is necessary to press "Confirm" button for turning Contract to Block (change status for Confirm contract). After that necessary quantity of rooms (blocks) will be "frozen" for this Group.    


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