1. Work with Groups

 Click the Groups tab to start working with "Groups":

After that from the left will be three buttons: 

1) New group reservation

2) Search (This button follows to search group reservation with any status)

3) Blocks under pickup

2. To make a new group reservation

To make a new group reservation press the button "New group reservation".  You will see the next screen:

It shoud be fill in the next fields in "General" tab:

Reservation name - Any name for group identification.

Rate is outside of group dates - Fill it in case of any guest will prolong its stay at the hotel after check out the group (choose the rate that will be used by guest after group check out).

Guarantee - Payment guarantee (Cash, Bank transfer, Bank card, etc.).

Company - Company name.

Account Receivable - Fill it in case of Bank transfer payment only. 

From date ..... To date .... - First date for check in of first guest from group ......  Last date for check out of last guest from group.

Room block release date - Date or quantity of days for release unpickable rooms for sale

Agents:

Click "New" button and choose Agent from the list in special field in case of Group come from Travel Agency and you should pay comission. 

Market information:

Market segment - segment of bussines

Source - source of reservation:

Track - purpose of visit at the hotel:

Geo- geografy of guest (country, region or city):

Open code - any information neccessary for hotel from Open code setup (purpose of visit, type of advertizing, company legal name, etc.):

Contract tab

Press "New contract" button for adding contract.

Important: quantity of accommodation variants is equal to quantity of contracts. 

Then you will see the next sceen:

Stay type and terms tab:

Room q-ty - Quantity of rooms that will be in the Contract.  

Guests and stay - Quantity of guests in each room. 

Stay period -  It is inherited from the General tab (first and latest dates) and it can be changed if it is necessary. 

Room types and rates tab:

Room types and rates are inherited from Rate setup.

Then press "Apply":

Your contract will be added:

You can change contract if you click to or highlight the contract

 - delete the contract.

Then click «Save» button. 

It is necessary to press "В предварительную" button for turning Contract to Block (change status for Confirm contract). After that necessary quantity of rooms (blocks) will be "frozen" for this Group.  

"Add conract " button allows to add new contract.

Reservations tab:

It is necessary to press "Create reservaton" to turn block to reservation. 

It is necessary to press "Add reservaton" to make new reservation.

Room blocks tab:

Services tab:

Autotransfer tab:

It is used for making instruction for posting any services for group folio (bill).

For adding autotransfer press "Add new" button. 

 "Folio" tab - group folio (bill) where transactoins appear after Autotransfer setup.  

Кнопка "Назначить комнаты" дает возможность распределить полуавтоматом комнаты на групповые брони. При ее нажатии всплывает следующее окно:

Поле "Расположение" - обозначает этаж и\или корпус.

Поле "Вид" - вид из окна комнаты.

Поле "Теги" - выводит необходимые вам теги.

Поле "Диапазон номеров" - позволяет назначить конкретный диапазон комнат.

Кнопка "Пакетное изменение" - при ее нажатии всплывает следующее окно:

Кнопка "Добавить комментарий" - позволяет добавлять комментарий на выбранные (или все) брони.

Кнопка "Задать теги" - позволяет добавлять теги на выбранные (или все) брони.

Кнопка "Поселить" - позволяет поселить выбранные (или все) брони.

Кнопка "Аннулировать" - позволяет аннулировать выбранные (или все) брони.

Кнопка   позволяет отключить бронь от синхронизации, то есть на эту бронь не не будут распространяться групповые изменения. 

Reservation tab 

You can make reservations from contract here.